| Chapter Overview |
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| General Provisions |
| Equity Capital and Shares |
| Constitution of the Company |
| Business Year, Annual Statement of Accounts and Distribution of Profits |
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| Firm name, registered office and term |
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The firm name of the Aktiengesellschaft (public limited company) shall be POLYTEC Holding AG.
The registered office of the Company is in Hörsching.
The term is not limited to a specific period.
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| Object of the company |
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The object of the Company is to operate as a management holding
company, in particular the acquisition and administration of companies
and holdings, the management of companies and holdings belonging to the
POLYTEC Group and the performance of services for these (group
services), and also the performance generally of services in the
management consulting sector.
The Company shall be entitled to perform all such business
transactions and to take all such measures as appear necessary or
useful for achieving the company's purpose, in particular for the
establishment of regional offices and subsidiaries at home and abroad,
for the acquisition of and the participation in other companies and
businesses, for taking over the management and representation of such
companies and businesses, and the rental and leasing of economic goods.
The Company shall not be entitled to engage in banking business.
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Publications
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Announcements by the company shall appear in the "Wiener Zeitung".
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| Equity capital, bearer shares |
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The equity capital of the Company amounts to € 22.329.585,00 and
is divided into 22.329.585 individual shares at the nominal amount of €
1.00 each.
All shares are made out to bearer.
If in the case of a capital increase the resolution in favour of the
increase does not specify whether the shares are made out to bearer or
are registered, these shall also be made out to bearer.
The board of directors shall be authorised for at most 5 years after
the day of entering the amendment to the articles of association into
the commercial register upon approval by the supervisory board to
increase the share capital of the company up to € 33,494,377.00 (Euro
thirty three million four hundred ninety four thousand three hundred
seventy seven), at best in several tranches, against contribution in
cash or contribution in kind up to the nominal value of € 11,164,792.00
(Euro eleven million one hundred sixty four thousand seven hundred
ninety two) by issuing up to 11,164,792 (eleven million one hundred
sixty four thousand seven hundred ninety two) new shares registered in
the name of the shareholders at a nominal value of € 1.00 (Euro one)
each at a minimum issue amount of € 1.00 (Euro one) each and to
determine the issue price as well as the conditions of issue in
consultation with the supervisory board (authorized capital).
Furthermore, the board of directors shall be authorised to bar the
subscription right of the shareholders upon approval by the supervisory
board if the share capital (i) will be increased against contribution
in kind of companies, undertakings, parts of undertakings or shares in
one or more companies at home or abroad or (ii) will be increased
against contribution in cash and the new shares shall be acquired by a
credit institution within the meaning of § 153 Para. 6 AktG [Austrian
Stock Corporation Act] with the obligation to offer them to
shareholders for subscription. The supervisory board shall be
authorised to decide amendments to the articles of association
resulting from share issue from the authorized capital.
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Form and Content of the Share Certificates
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Form and content of the share certificates, the interim
certificates, the dividend and renewal coupons, the bonds and other
securities to be issued by the Company shall be defined by the Executive
Board.
The Company shall be entitled to combine several shares in one
certificate (global share). Insofar as the Company is not bound to
individual documentary confirmation pursuant to other legal
requirements, the claim of the shareholder to individual documentary
confirmation shall be excluded in accordance with s.10(6) AktG.
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Organs of the Company
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The organs of the Company are:
the Executive Board
the Supervisory Board
the General Meeting of Shareholders.
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| EXECUTIVE BOARD: |
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Members, appointment and management
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The Executive Board shall comprise one, two, three, four or five
persons. The appointment of deputy board members shall be permitted.
Only persons who have not yet reached the age of 65 years shall be
eligible for appointment to the Executive Board.
The Supervisory Board shall stipulate the distribution of the
business dealings in the Executive Board and the business dealings which
- in addition to the cases prescribed by law (s.95(5) AktG) - require its approval; insofar as this is stipulated by law (s.95(5)1,2,4,5 & 6 AktG)
the Supervisory Board shall also set limits for the amount up to which
approval of the Supervisory Board is not required. The Supervisory
Board shall issue Rules of Procedure for the Executive Board.
The Executive Board shall conduct the business of the Company in
compliance with the law, the Articles of Association and the Rules of
Procedure to be decided by the Supervisory Board.
The Executive Board shall pass its resolutions with a simple
majority. If the Supervisory Board has appointed a member of the
Executive Board as chair of the Executive Board, this member shall have a
casting vote in the event of a tie.
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| Representation |
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If the Executive Board consists of one person, the Company shall
be represented by same; if the Executive Board consists of several
persons, by two members of the Executive Board jointly or by one member
of the Executive Board together with a Prokurist (person holding commercial power of attorney).
The Supervisory Board shall be empowered to stipulate that
individual power of attorney be granted to individual or to all members
of the Executive Board.
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| THE SUPERVISORY BOARD: |
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Number and appointment of the members of the Supervisory Board
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The Supervisory Board shall comprise a minimum of three and a
maximum of six members elected by the General Meeting of Shareholders.
Insofar as they are not elected for a shorter term, the members of
the Supervisory Board shall be elected for the period up to the end of
the General Meeting of Shareholders during which the vote of formal
approval is passed for the fourth business year after the election, not
including the business year during which the election took place.
Re-election shall be permitted. Only persons who have not yet reached
the age of 75 years shall be eligible for election to the Supervisory
Board. Appointment of the first Supervisory Board shall be subject to
s.87(4) AktG.
Any member of the Supervisory Board shall be able to resign from
their function after giving four weeks notice to the chair by means of
registered letter. Any substitute who may be elected shall be appointed
only for the remaining period of office of the resigning member.
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Internal organisation of the Supervisory Board
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After the end of the General Meeting of Shareholders in which all
members of the Supervisory Board to be elected by it were newly
elected, the Supervisory Board shall hold a meeting without special
invitation during which it shall elect from its members a chair and a
deputy chair for the entire duration of the period of office of the
Supervisory Board. The chair and the deputy chair shall form the
presiding committee of the Supervisory Board.
In the event the chair of the Supervisory Board or its deputy chair
leave during the period of office, the Supervisory Board shall hold a
re-election.
The Supervisory Board shall be able to appoint committees from among
its members and grant specific powers to these committees.
The Supervisory Board shall draw up Rules of Procedure for itself.
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Meetings of the Supervisory Board
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The Supervisory Board shall be convened by the chair or by the
deputy chair in writing, by telephone, by telegram, by telefacsimile or
by e-mail.
The presence of at least three of the members elected by the General
Meeting of Shareholders shall be necessary for the Supervisory Board to
have a quorum. The mutual representation of members of the Supervisory
Board pursuant to s.95(6) AktG shall be allowed. The meeting shall be led by the chair, or by the deputy chair if the chair is absent.
The passing of resolutions by written or telephone voting or by
voting via telefacsimile or secure electronic signature in the sense of
s.4 Signaturgesetz (Signature Act) or a similar comparable
method shall be allowed on condition that no member of the Supervisory
Board objects to this procedure. The chair (or the deputy chair if the
chair is prevented from doing so), by means of registered letter or
telefacsimile, shall notify the remaining members of the Supervisory
Board of the issue to be decided, with the request to state their
position within a time limit of at least three days from receipt of the
request. If no position is stated within the time limit, this shall be
deemed to be a vote against the resolution. Any objection against a
voting procedure of this kind must be addressed to the organiser of the
vote in writing or by telefacsimile within the same time limit. The
timeliness of the objection and the statement of position shall be
determined by the time of arrival of the respective declaration at the
organiser of the vote.
Persons who are not members of the Supervisory Board may take part
in meetings of the Supervisory Board and its committees in place of
Supervisory Board members if the member has given them written
authorisation to do so. They can also hand over written votes from the
members of the Supervisory Board.
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Passing of resolutions
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The Supervisory Board shall pass its resolutions by simple
majority of the members present or represented; however, by unanimous
resolution of the Supervisory Board it may also be stipulated in the
Rules of Procedure of the Supervisory Board that resolutions must be
passed unanimously. In the case of a tie the vote of the leader of the
meeting shall decide. Agreements, in particular consultancy agreements,
between the Company and individual members of the Supervisory Board or
firms close to them shall require the agreement of the entire
Supervisory Board, with the exception of business dealings of everyday
life. The leader of the meeting shall decide on the method of voting.
These provisions shall apply analogously for votes in writing, voting
via telefacsimile, voting by means of secure electronic signature or
voting by other corresponding methods.
Minutes shall be taken of the discussions and resolutions of the
Supervisory Board and shall be undersigned by the chair or deputy chair.
Resolutions passed outside meetings shall be presented during the next
meeting of the Supervisory Board and recorded in the minutes.
The Supervisory Board shall be authorised to decide amendments to
the Articles of Association that only affect the constitution.
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Statements of intent by the Supervisory Board
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Statements of intent by the Supervisory Board and its committees
shall be declared by the chair of the Supervisory Board or by the
deputy chair if the chair is prevented from doing so.
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Reporting duties
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In addition to the statutory requirements, the Supervisory Board
can define the reporting duty of the Executive Board in greater detail.
In particular the Supervisory Board may require that as part of its
reporting duty the Executive Board shall prepare profit and loss
accounts, investment plans and other plan calculations, plan balances
and financial plans of a kind and scope to be defined in detail by the
Supervisory Board and must submit these regularly to the Supervisory
Board or the chair of the Supervisory Board.
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Obligation of secrecy
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The members of the Supervisory Board must maintain silence about
the facts and circumstances becoming known to them in the course of
their work. This obligation of secrecy shall apply regardless of
whether knowledge of these circumstances and facts is accessible to
other persons or not. Members of the Supervisory Board are also
forbidden to pass on documents received by them or prepared by them in
the course of their work to third parties who are not members of the
Supervisory Board. Persons present at meetings of the Supervisory Board
who are not members themselves shall also be explicitly bound to
secrecy.
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Emoluments of the Supervisory Board
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The members of the Supervisory Board shall be reimbursed for
expenses incurred in the course of their work. The General Meeting of
Shareholders may also pass a resolution awarding them an additional
emolument, the amount of which shall be decided by the General Meeting
of Shareholders in compliance with s.98 AktG. The Company shall bear the costs arising from the emoluments of the Supervisory Board.
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ANNUAL MEETING OF SHAREHOLDERS:
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Venue and convening of the General Meeting of Shareholders
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The General Meeting of Shareholders shall be convened by the
Supervisory Board or the Executive Board. Convening shall be published
in accordance with Article 18; publication shall take place at least
three weeks before the General Meeting of Shareholders.
The General Meeting of Shareholders shall be held at the registered
office of the Company, or in a district capital in Upper Austria or an
Austrian provincial capital, as stated in the invitation.
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Entitlement to attend the General Meeting of Shareholders
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If shares or interim certificates have been issued, only those
shareholders are entitled to attend the General Meeting of Shareholders
who within the time limits specified in the following clauses have
deposited their shares (interim certificates) during business hours
until the end of the General Meeting of Shareholders at the Company, at
an Austrian notary public, at the main branch of a domestic bank or at
a different domestic or foreign bank specified in the invitation to
the General Meeting of Shareholders.
Deposit must take place sufficiently early that there are at least
three workdays between the day of deposit and the day of the General
Meeting of Shareholders. At least fourteen days since the convening of
the General Meeting of Shareholders must be available to the
shareholder for depositing their shares, not counting the day on which
the General Meeting of Shareholders is announced. If the final day of
this time limit falls on a Sunday or public holiday, the following
workday must also be available for deposit. In the sense of these
provisions, Saturdays, Good Friday and the 24th (twenty-fourth) and 31st
(thirty-first) December shall be deemed public holidays and not
workdays.
The deposit shall also be deemed properly done if with the agreement
of the/a place of deposit the shares are locked for them at other banks
until the end of the General Meeting of Shareholders.
The places of deposit must submit the confirmation of completed
deposition to the Company no later than one day after expiry of the
time limit for deposit.
If shares (interim certificates) have not been issued, the
conditions under which the shareholders are entitled to attend the
General Meeting of Shareholders must be stated on the invitation to the
General Meeting of Shareholders.
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Right to vote
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The right to vote corresponds to the nominal amount of the shares.
Exercising the right to vote via persons with power of attorney
shall be permitted only with written power of attorney, that shall be
retained by the Company. In the case of exercising the right to vote
pursuant to s.114(4) AktG the requirement for retention of the power of attorney by the Company shall not apply.
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Chair and passing of resolutions in the General Meeting of Shareholders
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The General Meeting of Shareholders shall be led by the chair or
deputy chair of the Supervisory Board. If neither of these is present
or willing to lead the meeting, the meeting shall be led by the notary
called in to authenticate the minutes until a chair has been elected.
The chair shall lead the meeting and shall decide the order of the items on the agenda and the voting procedure.
The Company is entitled to make sound and video recordings of the General Meeting of Shareholders.
With regard to the necessary majorities for passing a resolution in
the General Meeting of Shareholders, the statutory requirements shall
apply with the following exceptions: The General Meeting of Shareholders
shall decide by a simple majority of the votes cast on the dismissal
of members of the Supervisory Board pursuant to s.87(3) AktG.
The General Meeting of Shareholders shall decide on a capital increase
by a simple majority of the equity capital represented at the passing
of the resolution.
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Business year and annual statement of accounts
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Every business year shall run from 1st (first) January until the following 31st (thirty-first) December.
During the first five months of the business year the Executive
Board shall prepare the financial statements for the preceding business
year, including notes, the consolidated financial statements for the
group and an annual report, and after inspection by the auditors of the
financial statements shall submit these to the Supervisory Board
together with a recommendation for distribution of profits.
The General Meeting of Shareholders shall pass a resolution annually
during the first eight months of the business year on the distribution
of the net profit for the year, approval of the activities of the
Executive Board and Supervisory Board, the election of the auditors of
the financial statements and, in cases required by law, on the formal
approval of the annual financial statements (Ordinary General Meeting
of Shareholders).
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Distribution of Profits
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The General Meeting of Shareholders shall decide on the use of
the net profit for the year. The net profit to be distributed among the
shareholders shall be divided in proportion to the nominal value of
the shares contributed. Contributions made during the course of the
business year shall be accounted for in proportion to the time that has
elapsed since the contribution was made. When new shares are issued,
it shall be possible to define a ruling deviating from this.
If the General Meeting of Shareholders has not decided differently,
share in profits shall be due for payment fourteen days after the date
of the General Meeting of Shareholders.
Any shareholders´ share in profits that has not been collected
within three years of the due date for payment shall become void and
shall be credited to the statutory reserves of the Company.
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